Veterans Affairs, Veterans Health Administration Program Specialist in Charleston, South Carolina
Summary This position is located within the Engineering Service at the Ralph H. Johnson VA Medical Center in Charleston, SC. This is a Program Specialist position required to develop, analyze and execute systems and procedures that will coordinate activities associated with all phases of activation activities and moves including, but not limited to initial planning and post construction activations actions at all sites of care associated with the complexity level 1 A Ralph H. Johnson VA Medical Center. Responsibilities Manages day to day execution of movement of people, furniture, fixtures and equipment for moves related to construction/lease projects and other medical center moves related to evolving medical center priorities. Develops, analyzes and executes systems and procedures that will coordinate activities associated with all phases of activation activities and moves including initial planning and post construction activations actions. Works in close coordination and interaction with all services throughout the Medical Center for all types and scopes of projects. Provides consultative services, develops specifications for people, equipment, furniture and fixtures, evaluates and analyzes space utilization requirements for consistency with the engineering and environmental needs of the medical center. Develops the analytical and evaluative methods and techniques to measure the efficiency and effectiveness of the Space and Activation program operations. Develops qualitative and quantitative analytical techniques such as work measurement, task analysis, flow charting and job structuring to determine staff to space ratios; organizational design; and space planning. Conducts research including compilation of data, data display, and data analysis, extracts and assemble information, and develops reports or presentations for management. This includes providing moving equipment/boxes and coordinating and submitting work orders for appropriate shops. Prepares logistics of and assigns resources through work order requests and vendors (contract purchases) to accomplish all moves. Prepares requests for turn-in of Engineering equipment and coordinate/manage furniture, fixture and equipment for turn-in to ensure it is out of spaces promptly for construction/activation. Updates related technology such as Capital Asset Inventory, space files (AutoCad/BIM/Maximo) and utilizes the Space and Equipment Planning (SEPS) tools and other techniques (such as data and emerging trends) to develop specifications for appropriate furniture, equipment and fixtures for projects and leases. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday-Friday, 07:30am-4:00pm Telework: Not Available Compressed/Flexible: Not A Virtual: This is not a virtual position. Position Description/PD#: Program Specialist/PD080349 Relocation/Recruitment Incentives: Not Authorized Financial Disclosure Report: Not required Requirements Conditions of Employment Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 04/21/2021. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: GS-0301-7 Program Specialist (MOVES): Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-5 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: developing, analyzing and executing systems and procedures that will coordinate activities associated with all phases of activation activities., OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have one full year of graduate education or superior academic achievement (Transcript is required)., OR, Combination: Applicants may also combine education and experience to qualify at this level. Must possess a combination of education and experience that is sufficient to qualify at the GS-7 level. The total percentages must equal at least 100 percent to qualify an applicant for that grade level. (Transcript is required.) You will be rated on the following Competencies for this position: Analysis and Problem SolvingInterpersonal SkillsProject ManagementTeamwork Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is typically performed in an office or similar setting requiring normal safety precautions against everyday risks or discomforts. Some walking, inspecting, touring of construction sites and occasional travel may be required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html. Additional Information VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator. Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position. It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment. This job opportunity announcement may be used to fill additional vacancies. Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members. For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document. If you are unable to apply online view the following link for information regarding an Alternate Application.