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Southern Shade Tree Co. Fleet Administrator/Assistant in Fort Mill, South Carolina

Fleet Administrator/Assistant

Southern Shade Tree Co Inc. ( Fort Mill, SC


Do you want to be part of a growing company that is becoming an industry leader in providing landscape services across the Carolinas? Do you have the desire to be part of a team where you can do your best work and have an impact on the company? Welcome to Southern Shade Tree! We are a full-service landscaping and tree service provider with over 50 years of experience exceeding client's expectations in the Carolinas.

We are committed to our mission of delighting our customers, growing our business, earning a profit and rewarding our team. As we continue to expand our services and grow rapidly, we need even more top talent! The best of the best. That’s where you come in….

Our company is looking to hire a full time Fleet Administrator/Assistant.

Job Responsibilities and Duties:

  • Collect, track and follow-up on weekly DVIRs for all divisions within company

  • Maintain master vehicle/trailer spreadsheet, amending with changes

  • When vehicles are purchased, ensure property taxes are paid, titles received and vehicle is registered in correct state.

  • Schedule and take trips to register vehicles at DMV (North and South Carolina)

  • Create folders for new vehicle, coordinate with shop on vehicle numbering for accurate record keeping. Maintain files with copies of all registration forms, etc.

  • When vehicles are sold, prepare Bill of Sale, return license plate to DMV, request refund (if due from state), complete/send title for new owner

  • Add and remove vehicles from insurance when purchased/sold

  • Ensure all commercial vehicles have current DOT Annual inspections (follow-up annually to ensure new DOT inspections are completed and required paperwork and stickers are on vehicles)

  • Ensure all state registrations are up to date and renewed timely. Pass out to managers (or place on trucks/trailers)

  • Request duplicate registration stickers or plates at DMV when lost or damaged in field

  • Ensure each vehicle has up to date insurance cards (When insurance renewal takes place, cards to be replaced with new ones)

  • Track and coordinate preventative maintenance on vehicles and equipment throughout the year

Job Requirement Qualifications:

HS diploma, or GED equivalent, is required. Related experience and/or advanced training or any equivalent combination of education and experience may be substituted.

Must be computer literate with knowledge of Microsoft Office and Excel.

Detail oriented.


Health, Dental, and Vision Insurance

Life Insurance

Paid Time-Off

Paid Holidays